Turn your paperwork into your books automatically.
Invoices, mortgage statements, owner packets and closing statements arrive as PDFs and photos. Upload one and Keystone IQ reads it and writes the entry for you.
- document types read automatically
- 4
- files per upload
- 25
- max size per file
- 25 MB
- layers of duplicate protection
- 2
Invoices and receipts, read on upload
Drop in a PDF, HTML file, or phone photo and Keystone IQ reads the vendor, amount, date, category, and property for you.
- PDF, HTML, or a phone photo (JPG, PNG, HEIC)
- Vendor, amount, date, category and property read automatically
- Up to 25 files at once, 25 MB each
- Logged as an Expense entry in under a minute
Snap a receipt on your phone
Photograph a receipt from the Keystone IQ app and the same reader fills in the entry before you've put your phone away.
- Shoot it from the app's quick actions, no upload step
- Vendor, amount, date, category and property read from the photo
- Saved straight to your ledger, editable if anything's off
- Anything it can't place waits in your Inbox instead of guessing
Mortgage statements split into interest and principal
A mortgage statement becomes two Debt Service entries, interest and principal, not one lumped payment.
- Interest and principal split into two separate rows
- Principal builds equity, not an expense
- PDF files only, up to 25 files, 25 MB each
- Optional filing to your Document Vault (Pro)
- Pro: skip uploads, connect your mortgage servicer for automatic entries and a live balance
Owner packets extracted in one pass
Upload the monthly owner packet and every transaction on it posts to your ledger in one pass.
- Every transaction on the statement extracted at once
- Property read from the statement header, no picker
- Filename checked first, so re-uploads don't double it
Built to be double-checked, not blindly trusted
Every extractor writes to one ledger, so the same duplicate checks and Review queue protect all of them.
- Filename checked first, then vendor, amount, and date
- Unrouted documents land in Review, never dropped silently
- A picked property is a hard override, not a hint
What you get
Invoice & receipt extraction
PDF or HTML, auto-routed
Phone-photo receipts
snap it, no scanner
Mortgage statement processor
split into interest & principal
Live mortgage servicer connectionPro
automatic principal & interest, live balance
Owner Packet processor
every line extracted at once
Airbnb, Vrbo & Booking.com import
each stay → fees + payout
Lease readingPro
AI reads recurring charges and terms, so the app can flag charges you are not billing
Closing-statement scanPro
purchase details, ready to confirm
Receipts on any transactionPro
proof filed next to the number
Smart deduplication
repeat copies are caught, not double-counted
Review queue
catch and fix anything miscategorized
Frequently asked questions
What file formats can it read?
Invoices accept PDF, HTML, or a phone photo (JPG, PNG, or HEIC). Mortgage statements, owner packets and closing statements are PDF only. Uploads accept up to 25 files at once, 25 MB each.
What happens if it gets the property or category wrong?
The entry still gets written, it's just flagged and sent to the Review page instead of guessing silently, so you can correct it in a couple of clicks. Or pick the property yourself in the upload form before the file even processes, which overrides the auto-detection entirely.
Will it double-book an expense that's also in my bank feed?
No. On Pro, an imported bank transaction is checked against your existing document-sourced entries, and a confident match to an invoice or statement you've already uploaded is marked as a duplicate rather than booked a second time.
Can I upload more than one document at a time?
Yes, up to 25 files in one upload. Each is processed and routed on its own.
Is document reading on every plan?
Yes. On every plan the AI reads invoices, receipts, mortgage statements and owner packets and files them to the right property. Starter reads up to 10 a month; Pro has no monthly cap. Every plan has a daily fair-use limit. Attaching a receipt to an existing transaction, the Document Vault, lease reading and the closing-statement scan are Pro.
What happens with closing statements when I buy a property?
Upload the closing disclosure PDF on a property's Purchase & cost basis step and Keystone IQ pre-fills the purchase price, down payment, and closing costs. Nothing saves to your books until you review and confirm every field. This is a Pro feature.
Why does a mortgage statement split into two entries instead of one?
Interest is an operating expense; principal builds equity and isn't an expense at all. Booking the whole payment as one line overstates your costs and skews your NOI, so Keystone IQ always splits the two.
Do I have to upload a mortgage statement every month?
No. On Pro, you can connect your mortgage servicer directly instead of uploading statements: Keystone IQ then posts principal and interest automatically and keeps your mortgage balance synced, so equity stays current without any manual upload. Manual statement upload still works on any tier.
See it read your own paperwork.
Invoice, mortgage statement and owner packet extraction are on every plan. Get started free to upload the first one yourself.
Start free