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Budget & forecast

Know what's coming before you spend it.

Set a budget, size a CapEx reserve, and see the next few months projected, built from your own leases and ledger, not a spreadsheet guess.

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The Portfolio Cashflow chart in Keystone IQ: trailing 12 months of monthly revenue (green bars), expenses (blue bars), and a net operating income line (orange), spanning a 2025/2026 year boundary, with a Trailing 12 months date-range selector.
projected ahead on the cashflow chart
3 months
default CapEx reserve, per property
1.5%
highest reserve rate you can set
20%
trailing baseline behind every projection
3 months

See spend against budget, live

Set an annual budget by category, for one property or the whole portfolio, and watch actual spend track against it as transactions post (Pro).

  • Budget by category, per property or across the portfolio
  • Status updates the moment a new transaction posts
  • Over-budget, under-budget, and unbudgeted spending each called out
The Left to Budget summary tile in Keystone IQ: $68,907 left to budget, "$62,093 spent of $131,000 budgeted", a 47% Budget Used figure, and a progress bar.

Set aside the right CapEx reserve

Each property gets a recommended annual CapEx reserve, 1.5% of its estimated value by default, measured against what you've actually spent (Pro).

  • Defaults to 1.5% of estimated value, per property
  • Override the rate for any property, up to 20%
  • Under Reserved, On Track, or Above Reserve, at a glance
The CapEx Reserve Tracker in Keystone IQ, listing seven properties with estimated value, a recommended reserve at 1.5% of value, actual capital expenditures, dollar variance, and an Under Reserved or On Track status pill for each, plus portfolio totals.

See the next few months coming

Past months use your real transactions; future months project rent from active leases, debt service from your amortization schedule, and expenses from recent history.

  • Available on Starter, not just Pro
  • Rent projects from each active lease's rent
  • Debt service comes from your amortization schedule
  • Other expenses use your trailing three-month median

See the decision, not just the numbers

Budget variance, CapEx reserve status, and the cashflow projection all read from the same ledger, so you can decide before cash gets tight, not after.

  • Budget, reserve, and forecast off one set of numbers
  • Spot a shortfall months before it happens
  • No spreadsheet stitched together by hand

What you get

Budget vs. ActualPro

by category, per property or portfolio-wide

Budget status per categoryPro

on track, over, or unbudgeted

CapEx Reserve CalculatorPro

1.5% default, override up to 20%

Cashflow forecast

income, expenses, and NOI, projected forward

Exact debt-service projections

from your amortization schedule, not a guess

Frequently asked questions

Is the cashflow forecast a Pro feature?

No. The forecast is included on every plan. Budget vs. Actual and the CapEx Reserve Calculator are the two pieces on this page that need Pro.

Is Budget vs. Actual included on the Starter plan?

No. Setting a budget and tracking it against actual spend is a Pro feature, along with the CapEx Reserve Calculator. The forecast stays available on both plans.

How does the forecast project future months?

Rent comes from your active leases, debt service from the amortization schedule built off the loan terms on the property, and other expenses from your trailing three-month median.

Can I set a budget for just one property?

Yes. Budget by category for a single property, or leave it portfolio-wide; actual spend is compared against whichever scope you chose.

What's the default CapEx reserve rate, and can I change it?

1.5% of a property's estimated value by default. You can override it per property, up to 20%, if you'd rather reserve more aggressively.

What happens to my budgets if I downgrade from Pro to Starter?

Nothing is deleted. Your budgets stay in your account and remain viewable for 30 days after a downgrade. After that, viewing them, creating a new one, and using the CapEx Reserve Calculator all need Pro again.

Keep exploring

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What needs you today

Health & Optimization

0–100 grade per property

Stop guessing what next month looks like.

Budget vs. Actual and the CapEx Reserve Calculator are Pro features; the cashflow forecast is included on every plan. Join the waitlist to set your own.

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Projection computed from your current ledger and active leases. Not a guarantee of future performance, and not investment advice. Actual results may differ materially.

Automated valuation model (AVM) estimate sourced from RentCast. Not an appraisal and not a formal opinion of value. For lending, sale, or tax-assessment decisions, obtain a licensed appraisal.